Gabriel Lima-Oliveira [*] [1] , Giuseppe Lippi [2] , Gian Luca Salvagno [3] , Martina Montagnana [3] , Geraldo Picheth [4] , Gian Cesare Guidi [1]

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Introduction

 
The Clinical Laboratory Standard Institute (CLSI) mission is to develop best practices in clinical and laboratory testing and to promote their broad implementation by means of a consensus-driven process that balances the perspectives of industry, government, and the health care professions(1). The phlebotomists’ procedures in private- and public laboratories in South America are far from being standardized or even harmonized (2). We previously showed that the wide distribution and implementation of the CLSI H03-A6 (3) document is able to improve the laboratory quality process, although the steps for collecting diagnostic blood specimens by venipuncture cannot be considered a gold standard yet, since inherent errors are still possible (i.e. variability as regards venous stasis) (4). From a practical standpoint, the tourniquet-induced venous stasis promotes the efflux of water, diffusible ions and low molecular weight substances from the vessel, thereby increasing the concentration of various blood analytes at the punctured site, thus influencing the correct interpretation of test results and increasing the likelihood of spurious variation (i.e., in vitro hemolysis) (5-7). The tourniquet application time and forearm clenching should be verified by every quality laboratory manager at work in the laboratory services, in order to both, eliminate this source of laboratory errors and safeguard the quality all through the total testing process. Based on our previous study, we had suggested changes on phlebotomy procedure steps from CLSI H03-A6 document as follows: i) to put on gloves, to cleanse the venipuncture site and to allow to dry before applying the tourniquet and selecting the venipuncture site and vein; ii) to release and remove the tourniquet immediately when the first tube starts to fill (4). The aim of this study was to verify the efficacy of minor modification in procedure for collection of diagnostic blood specimens by venipuncture from CLSI H03-A6 document (3) is able to reduce the tourniquet application time.
 

Materials and methods

 

Phlebotomy training program

 
The same thirty phlebotomists from São Paulo state (Brazil) previously appraised by us (2,4), were invited to take part to this study. These professionals had 5 (4.8-5.6) years of experience in diagnostic blood specimens collection by venipuncture. The above professionals were operational at institutions (5 public- and 5 private-laboratories) where about 200 blood collections by venipuncture are performed per working day. Each phlebotomist was trained individually to perform the new venipuncture procedure as previously proposed by our group (4) with recent updates regarding the preanalytical phase (8,9) (Table 1, proposed new procedure). The phlebotomy training program was delivered over 8 hours, during which the importance of each step of the updated procedure was clearly explained (Table 1, importance of each step from proposed new procedure). One external/expert auditor from DICQ® trained all phlebotomists in one month (from September to October 2012). DICQ® is a National System of Accreditation from Brazilian Society of Clinical Analyses (10). This accreditation system is based on ISO 15189 document (11). After training, all phlebotomists were monitored by the laboratory quality manager (these professionals had followed the training too) for twenty working days, to guarantee the adoption of the correct procedures for the collection of diagnostic blood specimens, in agreement with the procedure proposed by our group (4). This period is generally considered sufficient by the quality laboratory’s managers for including new procedures. Then each participating phlebotomist was re-evaluated during one normal working day. We decided to retrain and re-evaluate the thirty phlebotomists twice after the first assessment (2,4), in order to minimize the inter-individual variability of performance since we were aware of the relevance of the workday routine of these professionals.
 
Table 1. Comparisons of CLSI H03-A6 and the new procedure for collection of diagnostic blood specimens by venipuncture.
 
 

Phlebotomy evaluation

 
To assess the performance of the phlebotomists during the collection of diagnostic blood specimens the previously check list used was followed (2,4). We aimed at re-evaluating: i) time of tourniquet application; ii) inappropriate requests to patients to clench their fist repeatedly; iii) excessively aggressive disinfection of the forearm by the phlebotomist, which can produce venous stasis; iv) drawing order of vacuum tubes during specimen collection; v) adequacy of mixing blood in primary vacuum tubes that contain anticoagulant or clot activating additives (as recommended by manufactures). So, this check list allowed the re-evaluation of whether this procedure for blood collection byvenipuncture - a minor modification in CLSI H03-A6 document (3) - was effective to improve the quality of the blood collection process by eliminating any possible source of errors that we hypothesized was still current in this worldwide distributed and implemented document (CLSI H-03-A6).
To standardize the evaluation of tourniquet application time and to reduce bias, the performance of each phlebotomist was evaluated when blood was being collected from patients with the following characteristics: between the ages of 18 and 65 years, nonpregnant, nonobese (i.e., body mass index [BMI] < 30 kg/m2), neither undergoing chemotherapy nor catheterization, and not afflicted with any apparent vascular disease. All these conditions were carefully excluded because they might be associated with difficulties during the collection of diagnostic blood specimens, which thereby might introduce bias into the evaluation. The performance of each phlebotomist was monitored in 5 different phlebotomies; the time of tourniquet application was measured with a calibrated chronometer. The time interval between tourniquet application and removal was recorded in seconds. This procedure is the same procedure published and used by us before to evaluate phlebotomists’ performance (2,4).
 

Statistical analysis

 
The tourniquet application time showed normal distribution (Kolmogorov-Smirnov test; P > 0.05) and date were expressed as mean ± standard deviation (SD). Differences were tested by paired Student t-test. Fisher exact test (two-tailed) was used to compare the qualitative differences of the phlebotomy procedures among laboratories before and after phlebotomy training. McNemar Chi-square test for dependent samples was used to compare before-after laboratory training. The values with P < 0.05 were considered statistically significant. Statistical analyses were performed with Statistica for Windows, version 8.0 (StatSoft Inc., Tulsa, OK, USA).
 

Results

 
The results are shown in table 2 and table 3. The new phlebotomy instruction was able to eliminate several non-conformities, especially those related to prolonged tourniquet application time (Table 3); the overall mean ± SD was 30 ± 1 s. Private laboratories applied the tourniquet for statistically significant shorter times than public laboratories (28 ± 1 s vs. 32 ± 1 s; P = 0.002). None of the phlebotomist inappropriately requested that the patient clench their fist repeatedly (i.e., more than twice).
 
Table 2. Improvement of phlebotomy error rates pre- and post- training of H03-A6 and proposed new procedure.
 
 
Table 3. Evaluation of tourniquet application time after phlebotomy training program (CLSI H03-A6 document vs. New procedure).
 
 
 

Discussion

 
Our results show that the procedure previously proposed (4) reduces drastically the tourniquet application time. The overall mean ± SD before and after this intervention were 118 ± 1 s and 30 ± 1 s respectively (Table 3). Minor modifications in procedure for blood collection were able to reduce significantly the tourniquet application time (-88 s, P < 0.001). This significant reduction of the application time is able to eliminate the venous stasis impact, that is an important source of unpredictable laboratory variability (5-8,12-14). Private laboratories exhibit a significantly lower time of tourniquet application than public laboratories after the training period (i.e., 31.7 ± 0.7 vs. 27.5 ± 1.6 s; P < 0.001). A reliable explanation for this is that private laboratories have more ergonomic furniture in blood collection rooms (4). Recently Bölenius et al. (15) used the hemolysis index (HI) to assess the efficiency of a large-scale 2 h educational intervention, concluding that the training had only minor effects on blood collection practices. This large-scale 2 h education intervention was supported by laboratory instructors from the Country Council of northern Sweden focusing on rehearsal and implementation of the national and local venous blood specimen collection guidelines that is similar to international standards (CLSI H03-A6 document). In our opinion, this kind of training program should instead be strongly recommended and performed worldwide. Moreover, previous investigations had shown that educational program and technological interventions for phlebotomists are relevant and promote decrease of sample errors consequently resulting in quality improvement (16-19). Maybe Bölenius et al. found only minor effects because the rules of the CLSI H03-A6 document increase the tourniquet application time and the Sweden guidelines recommend to reverse vacuum tubes 5-10 times using an automatic mixer by inversion without rest after filling of the tubes.
Paternmark and Landberg convincingly demonstrated that: (a) mixing blood samples immediately after collection may not be mandatory for all types of tubes; and (b) instant mixing by automatic mixer may produce spurious hemolysis and thereby introduce a bias for those parameters that are most susceptible to RBC injury (9). Therefore, the quality indicator HI chosen by Bölenius et al. was fully influenced by the phlebotomy guidelines used. Continuous monitoring and management of preanalytical errors (i.e., by quality indicators) are crucial for improving the quality of laboratory performance, and are also necessary for all clinical laboratories accredited by International Organization for Standardization (ISO) document 15189 (11,20-22). Some recent updates regarding the preanalytical phase should be considered when performing a phlebotomy training program, such as: i) supply changes among different manufacturers of syringes for blood gas analyses, which can represent new sources of laboratory variability; and likewise for not in-laboratory validated vacuum tubes by the quality laboratory managers (as recommended by ISO 15189 document) (23-27); ii) transport boxes which do not guarantee the maintenance of the temperature during blood specimens transportation (28); iii) consolidated paradigms ranging from filling of vacuum tubes to mixing procedures which appear unsupported by accurate experimental verification; e.g., all blood specimens collected in vacuum tube systems by venipuncture apparently do not need to be mixed (9). Moreover apparently incorrect vigorous mixing of the primary blood vacuum tubes does not promote laboratory variability (29); more so, no clinical impact has been observed in routine and specialized coagulation laboratory testing when the vacuum tubes are incompletely filled (when filled to more than 90% but less than 100%) (8).
In conclusion, for a long time the preanalytical phase has been known as the “dark side of the moon” (30-35). The minor modifications in procedure for collection of diagnostic blood specimens by venipuncture from CLSI H03-A6 document were able to reduce the tourniquet application time. Now the proposed new procedure for collection of diagnostic blood specimens by venipuncture should be strongly suggested for use by all quality laboratory managers and/or phlebotomy coordinators in their services in order to avoid preanalytical errors regard venous stasis and guarantee patient safety.

Notes

Potential conflict of interest
None declared.
 

References

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